Work Flow
IDEAS V.5™ helps run your clinic from A to Z.
A prospective patient rings the clinic for information. She already knows she needs fertility treatment and is particularly interested in the clinic's pregnancy rates. The prospective patient is a 35 year old female with a history of endometriosis Grade 1. Her partner is oligospermic. The nurse enters the parameters in the computer and within seconds she can tell the prospective patients up to date clinic results through the use of the
Impressed with the speed and ease of the nurse's reply, she now asks to be sent some more information. The nurse records some basic name and address details in the
section of IDEAS V.5™. She subsequently selects the appropriate info pack from the
- standard letters and reports, interfacing with Office 2000/2003
option in IDEAS V.5™. With one click a letter is automatically printed with the prospective patient's name and address details. The letter may be stored in the DOCUMENTS section.
which contains all the contacts between patient and clinic. The nurse adds a short summary of the conversation to the contacts log (so that other staff members know what's been discussed if the prospective patient rings back and speaks to someone else) and puts in a follow up date for next week to ascertain whether the prospective patient has received the information. a confirmation that the info pack has been sent out can also be automatically sent to the patient's email address. A few days later the prospective patient rings the clinic. The nurse that she spoke with before is off duty that day, but by looking at the contacts log the receptionist who answered the phone knows exactly what has been discussed before. The prospective patient would now like to book an appointment. This is done in seconds by using the "next available appointment" feature in the
- Integrated appointment scheduler (with Microsoft Outlook)
Again, a letter or email confirming the appointment details can be sent automatically. When the patient turns up for her appointment, her demographic details are completed on the computer and her partner's details are registered too. In addition, referring physician, insurance company and other particulars are recorded. The patient and her partner now enter the consulting room for a consultation with the physician. The physician takes the patient's and her partner's
and records the information in IDEAS V.5™. Details regarding past medical, surgical, gynaecological and obstetric history, as well as other relevant medical details can be stored. Daily patient encounters, questionnaires or more specific research studies can be accessed in this section. They are fully templated by the user. Once defined, a simple matter of 'double-clicking' on the various options. Structured and queryable, they can form the basis of, say, a drug study.
The patients have also brought in some images from a previous exploratory laparoscopy, which can be stored in the patient's personal
along with other pictures, e.g. ultrasound scans. Meanwhile, in the laboratory, the embryologist performs a basic semen analysis and the semen analysis data are recorded in the partner's
At a later stage, detailed semen morphology via HTR IVOS® CASA, DNA analysis, sperm survival test and immunological parameters (WHO/Kruger) will be tested and recorded in IDEAS V.5™. For now, the embryologist sends a message to the physician using the task/info manager to notify the physician of the completed semen analysis result. Based on the consultation, examinations and semen analysis result in a
once established, details are recorded in IDEAS V.5™. The patient will undergo and IVF and ICSI treatment cycle and arrangements are made with the nurses to start downregulation and stimulation. The nurse or physician selects a
- standard treatment protocol
which is created by the physician and which automatically assigns blood tests, ultrasound, downregulation, stimulation and luteal support drugs to the treatment cycle. The nurses now dispense drugs using IDEAS V.5™'s
- drug dispensing and stock list
module. This module, like the appointment scheduler and the investigations module is seamlessly integrated with IDEAS V.5™'s
which allows generating of invoices without any additional data input. IDEAS V.5™ also provides
- integration with US billing packages
to allow you to keep your favourite billing package but to prevent duplication of data. For the same reason, IDEAS V.5™ offers
- National Registry integration (including SART, CARTR and HFEA)
The nurses
- automatically generate prescriptions
The patient undergoes some blood tests during the course of her treatment cycle, which are all recorded in the
- blood tests and other investigations (optional integration with DPC Immulite and Biomerieux VIDAS)
module. Baseline and tracking ultrasounds are recorded by the ultrasonographer in the
- ultrasound module, with graphical follicle tracking interface and ultrasound image capture
The graphical follicle rendering and assay monitoring mimic most clinic's
- treatment cycle flow sheet
Printable too. Details of E2, LH, progesterone and other hormone levels, as well as drug doses, endometrial thickness and follicle numbers and sizes are displayed and recorded on a single sheet. When it is time for the ovum pickup, the
are recorded on the system and the embryologist records
on the system as well. Each oocyte / embryo is tracked individually and each procedure is recorded as a separate procedure. IDEAS V.5™ in this way of course caters for
- blastocyst culturing, media changes, handling by different embryologists
etc, but this is all done with easy data entry options such as
- batch adding, editing and deleting and touch embryo-scoring
Of course, the system also caters for
- frozen / thawed treatment cycles,
- embryo storage
- ovum donor / recipient treatment cycles
In fact, the system features an
- ovum donor / recipient matching
module, where patients can be matched based on physical characteristics. Outcome of the treatment cycle is recorded in the detailed
section, which integrates with the statistics module. One of the latest additions to IDEAS V.5™ is a fully featured
with an easy to use graphical interface allowing you to create your own tank layout and features such as reserving straws for future treatment cycles, releasing based on test results, moving and removing, manually adjusting stock levels, finding suitable semen donors based on physical characteristics and many more. To ensure consistent and accurate data entry, IDEAS V.5™ also has a
where you can specify certain rules pertaining to any field in the system. For example, if you want to ensure that a date of birth field is always filled in, you can specify this in the field validation module, with your own custom message and action criteria. Other areas in the system that help ensure integrity of data are the
and an
which automatically records any change made to data, including which record was changed by whom, when, from which computer, what the old values were, what the new values are, etc. The system is very user friendly, but if needed, help is also always at hand. Pressing F1 starts the
- context sensitive help system
where you can find the answer to your query. If that doesn't help, you can always ring our
- acclaimed software support helpdesk
where friendly staff are on standby to answer your questions and, just as important, listen to your suggestions. Finally, you should note that IDEAS V.5™ is available in
- different languages, including English, German, French and Dutch
More languages are planned. Please don't hesitate to ask.
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